FIN/HR ASSISTANT (EL OBEID) – MSF Spain

Job Description:

Organization	Médecins Sans Frontières Spain
Job Title	FIN/HR ASSISTNAT
Location	NORTH KORDOFAN – EL OBEID
Section/Unit	HR & FIN
No. of Post	6
Grade Level	6
SALARY	1450 USD
Supervisor	FIN/HR MANAGER
Closing Date	20 Sept 2026

We are seeking motivated professionals who will carry out administrative and accounting follow-up tasks in line with MSF procedures and under the guidance of the Administration Manager, to ensure legal compliance and maintain strict control over project financial resources.

As the Finance & HR Assistant, you will play a key role in ensuring effective Finance, HR, legal, and Administrative support to the project. With a strong focus on compliance, accuracy, and coordination, the HR and Finance Assistant will support staff management, financial controls, and legal documentation in line with MSF procedures and local regulations

Duties and Responsibilities:

• Execute administrative and legal related tasks, under supervision of the Fin/HR Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments. 
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability. 
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance. 
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management. 
• Update Social security & Tax office employee files in order to meet legal requirements and duties. 
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. 
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests. 
• Follow up all expiring rental contract dates and inform the Fin/HR Manager in order to leave enough time to arrange a renewal or look for some other alternative. 
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. 
• Process the payment to suppliers and keep strict on all documentation involved, informing the Fin/HR manager of any sort of disparity. 
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation. 
• Make all administrative information available to the staff (posting, meetings, etc.) 
• Classify and prepare all accounting pieces as requested by the Fin/HR Manager. 
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Fin/HR Manager and/or the Accounting Manager (ACMA). 
• Support the Fin/HR Manager in translating documents into local language. Assists the Fin/HR Manager in meetings upon request.

Finance & Accounting :

• Handle daily accounting tasks: classify, enter, and file accounting records in the financial system (FCC) to support Fin/HR Manager to oversee all the cash management.
• Prepare and process and send to coordination supplier payments with proper supporting documentation.
• Ensure all expenses are properly documented and aligned with MSF standards and local compliance requirements.
• Record and process daily worker payments in line with MSF and Sudanese labour law.
• Keep all the necessary documents organized by filing both in Hard copies and soft copies
• Assist with cash management and treasury planning, ensuring availability of funds for daily needs.
• Maintain professional communication and relationships with relevant government offices, including HAC, MoH, and others.
• Support the Fin/HR Manager in translating documents into local language, and assist the Fin/HR Manager in meetings upon request including booking the movements.

HR & Administrative Support

• Prepare and update staff personal files, contracts, and HR database in compliance with labour laws and MSF regulations.
• Organize all the personal files in hard copies to secure confidentiality. 
• Support the drafting and renewal of employment contracts, including amendments when required.
• Ensure confidentiality and data protection in handling staff information.
• Ensure timely and accurate payroll preparation by encoding staff data in the Homere (HR System) and issue monthly payslips to share with Fin/HR Manager to send to the Coordination.
• Prepare end-of-contract documentation (final payslip, work certificate, etc).
• Ensure HR administrative information is communicated to staff (e.g. updates, policies, meetings).
• Assist in managing daily workers and incentive payments for MoH-staff in accordance with MSF procedures and local labour law.
• Track and follow up on contract expiry dates (e.g. rental agreements, staff contracts) and flag in advance to line manager.
• Ensure communication with SHAC and Labor Office in recruitment process. Organize the meetings with them to obtain approval from them smoothly, including booking the movement to their offices. 
• Inform the selected candidates of the steps of recruitment and oversee the test held in the office. 
• Translate the conversation with authority for the Fin/HR Manager. 
• Collecting necessary documents from the newly recruited staff for the contract and provide induction for them.
• Translate the communication between Fin/HR Manager and staff either in the meeting or in the bilateral conversation, when it is necessary.
• Help Fin/HR Manager to understand the cultural and standard practice in Sudan in necessary occasion. 
• Supervise Cook and Cleaner and keep proper and accurate communication with them to allow them to perform well in their responsibilities. 
• Communicate with staff for Fatur and ensure their contribution on it. 

Qualification, Skills, and Experience Required:

• Education: Diploma in Administration, Human Resources, Finance, or related field.
• Experience: At least 1 year in Finance or Administrative support roles (e.g., HR Assistant, Accounting Assistant, etc). Desirable: Previous experience with other NGOs 
• Language: