Executive Office Specialist – Strategy & Coordination (ARABIC SPEAKER)
Terracotta Outsourcing
Abu Dhabi Emirate, United Arab Emirates (On-site)
Terracotta Outsourcing is looking for an Arabic-speaking Executive Coordination Specialist – Commercial & Investment to support the Director’s Office in strategic planning, executive reporting, project coordination, and departmental operations in Abu Dhabi, UAE.
At Terracotta, we provide recruitment, manpower outsourcing, visa outsourcing, EOR/PEO, payroll, PRO services, business setup, and corporate solutions across the UAE.
Key Responsibilities
- Provide strategic, administrative, and coordination support to the Director’s Office.
- Assist in planning, organizing, and monitoring departmental initiatives and strategic projects.
- Prepare executive-level presentations, management reports, briefing materials, and official correspondence.
- Coordinate communication and workflows between departments, internal stakeholders, and senior management offices.
- Monitor project progress, deadlines, action items, and departmental performance updates.
- Assist in reviewing business plans, commercial proposals, policies, and strategic documents.
- Conduct research and analysis on commercial trends and business developments to support management decisions.
- Maintain records of strategic initiatives, stakeholder correspondence, meeting outcomes, and follow-up actions.
- Coordinate with internal departments and external stakeholders, including government entities, consultants, contractors, and investors.
- Support governance compliance, reporting procedures, and internal audit coordination when required.
- Handle confidential documents and sensitive communications with professionalism and discretion.
- Identify opportunities to improve reporting processes, coordination, and operational efficiency.
- Perform other duties related to the role as assigned by the reporting manager.
Requirements
- Bachelor’s degree in Business Administration, Finance, Public Policy, Economics, or a related discipline.
- 4–6 years of relevant experience in strategic planning, executive coordination, commercial analysis, project coordination, or business administration.
- Arabic speaker with strong English communication skills, both written and verbal.
- Previous experience supporting senior management or coordinating cross-functional projects is highly desirable.
- Strong analytical, organizational, planning, and problem-solving skills.
- Excellent report-writing, presentation, and stakeholder coordination abilities.
- Proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word.
- Ability to manage multiple priorities, meet deadlines, and work in a dynamic environment.
- High level of professionalism, discretion, and confidentiality.
- Experience in government, semi-government, commercial, investment, or corporate governance environments is an advantage.
- Training or certification in strategy, project coordination, or executive support is desirable.
Work Environment
- Location: Dubai, UAE
- Work arrangement: On-site
- Office-based: Approximately 90%
- Field-based: Approximately 10%
