Supply Chain Officer (White Nile) – Save the Children
al and personal commitment, and the standards of behavior towards children expected by the organization should reflect both in your personal and professional life.Sudan، SDتاريخ النشر: 18/10/2026
سيُفتح موقع الجهة المُعلنة في تبويب جديد — التقديم يتم هناك مباشرة.
وصف الوظيفة
Job Description
Job Identification
17473
Job Category
Supply Chain
Posting Date
15/10/2026, 05:40 pm
Apply Before
20/10/2026, 02:00 pm
Job Schedule
Full time
Locations
White Nile
CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE:
Under the direct supervision of the Supply Chain Coordinator, the post holder is responsible for coordinating and supporting the day-to-day implementation of Supply Chain activities within the assigned office, ensuring that goods and services are received, stored, transported and delivered to the required locations on time and in accordance with SCI policies, procedures and value-for-money principles. The role will support and coordinate operational activities across warehousing, fleet, transportation, assets and procurement, and will monitor the flow of goods and supplies to ensure an effective and timely delivery programme.
The post holder will be responsible for the day-to-day coordination and monitoring of stock controls, warehousing, fleet and transportation of staff and goods, while supporting procurement activities and liaising with suppliers and service providers as required.
SCOPE OF ROLE:
Reports to: Supply Chain Coordinator
Staff reporting on this post: Drivers
Budget Responsibilities: None
Role Dimensions: Save the Children International in Sudan operates across multiple states and locations, delivering programmes in complex and challenging humanitarian environments. The post holder will support Supply Chain operations within the assigned location and may be required to coordinate with other offices and Supply Chain functions as necessary
This is a challenging role in a complex environment. It requires a dedicated, experienced and highly motivated individual who can manage the difficulties of living and working in such an environment and still be fundamental in helping to drive forward our programmes and our ambitions.
This is a challenging role in a complex environment. It requires a dedicated, experienced and highly motivated individual who can manage the difficulties of living and working in such an environment and still be fundamental in helping to drive forward our programmes and our ambitions.
Duties and responsibilities:
Procurement and Facilities Tasks
Support the processing, dispensing and timely retirement of approved petty cash/advances required for coordination and operational activities such as advance or immediate payments to Traffic Authorities, casual labour for loading/offloading, and other related operational expenses.
Support the management of vehicle and generator supplies, including monitoring fuel, lubricants, spare parts, and other related supplies, and prepare periodic consumption and stock status reports for review by the Supply Chain Coordinator.
Support procurement sourcing and purchasing activities within delegated authorities in line with Save the Children procurement policies and procedures, including identifying potential suppliers, obtaining quotations, conducting market assessments, preparing procurement documentation, and facilitating the purchase of goods and services.
Liaise with suppliers and service providers to obtain competitive quotations, confirm specifications, negotiate delivery timelines where appropriate, and follow up on purchase orders and deliveries to ensure operational requirements are met on time.
Support the procurement team in maintaining an updated supplier database and identifying alternative sources of supply to ensure adequate competition, value for money, quality, and continuity of supply.
Assist and follow up on procurement processes to ensure that all required supporting documents, including proof of receipt and other payment documentation, are complete and submitted in a timely manner, enabling supplier payments to be processed within SCI payment terms.
Coordinate with requesting departments, procurement, finance, and suppliers to resolve issues related to specifications, availability, delivery, documentation, invoices, and payments.
Warehousing Management
Stores Management: Coordinate day-to-day stores/warehouse operations, including maintaining proper store records, stacking, ventilation, safety and security measures in accordance with SCI procedures.
Consignee: Serve as consignee and undertake the physical receipt and verification/counting of equipment and goods received from suppliers or transferred from other warehouses, ensuring appropriate documentation is completed
Good Receipt Note (GRN): Prepare Goods Receipt Notes (GRNs) and ensure supporting documentation is maintained in accordance with SCI procedures.
Dispatch and transportation of goods & supplies: Coordinate the dispatch and transportation of purchased/acquired goods and supplies, prepare required waybills, and follow up loading, transportation and receipt at the point of delivery until the required GRN and/or authenticated waybill is received
Reporting: Prepare routine stock status and consumption reports for the assigned warehouse/location and submit them to the Supply Chain Coordinator as required.
Stock replenishment: Maintain records of agreed minimum and maximum stock levels in accordance with SCI standards and follow up on stock replenishment requirements, escalating potential stock-outs or overstock situations to the Supply Chain Coordinator.
Gate Pass: Prepare gate passes for items leaving the office premises and monitor compliance with the approved gate-pass process
TIM: Attain TIM training and further work on data provision for TIM warehouse
Fleet Management
Under the supervision of the Supply Chain Coordinator, coordinate day-to-day fleet operations and;
Monitor vehicle condition and coordinate routine maintenance and servicing in accordance with SCI procedures, escalating mechanical or safety concerns to the Supply Chain Coordinator/Fleet Manager as appropriate.
Ensure that drivers adhere to SCI policies and procedures relating to vehicle use, maintenance and safety, and conduct regular performance discussions and formal performance reviews with direct-report drivers in accordance with SCI performance management procedures.
