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Job Description
Organization
Plan International
Job Title
Procurement Officer
Section/Unit:
Support Service
Location
Kassala
Duration:
1 year
Grade
C2
Closing Date
07 Sept 2026
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.
We won’t stop until we are all equal.
Dimensions of the Role
The Procurement Officer will report to the Support Service Coordinator and will work collaboratively with the respective Support Service team at PA level.
The Procurement Officer mainly focus on the following dimensions of roles:
Responsible for general Procurement in ESPA offices
Provide strategic and technical guidance on procurement activities that support the implementation of PLAN Global and Country Strategies.
Maintaining a good working relationship with partners and vendors at PA level
Overseeing all international procurement assignments throughout the Procurement Cycle, from planning to vendor performance evaluation, vendor selection, negotiate price to secure best value for funds expended, monitor on-going vendor performance and maintain performance Notes in procurement database and trackers.
Lead Procurement activities of PA in Emergency contexts.
Ensure that all procurement actions are undertaken in accordance with PLAN’s Procurement Principles and prevailing PLAN Policies and Procedures
Find solutions to procurement challenges with internal teams, Country Office (CO) and other PAs, PLAN suppliers and partners
Accountabilities
Key End Results of the Procurement Officer position:
Update the vendor list regularly and register them in SAP
Assist on cleaning open items.
Always implementing financial policies and procedures.
Support in Arranging booking for outside meetings/conferences and workshops
SAP vender master data and requisitions focal point.
Support in Organizing, provision and monitoring administrative services.
Ensuring payment of utilities bills (office telephone lines, water, mDSL P.O. Box, etc.) and cheques are collected and settled
Sourcing/Selecting qualified suppliers.
RFQ & Negotiation including negotiating best possible price, payment terms, and delivery schedules.
Supplier relationship management, measuring & managing supplier performance (price, delivery, and quality) and identifying supplier risks.
Assess business needs and prepare specifications, source vendor or supplier, participate in Discovery and decision-making processes, and coordinate approval process for larger Purchases.
Arrange for staff on official trip accommodation
Maintain and report on the effectiveness of the procurement function using objective Measures.
Booking for staff & guest is done in the appropriate location following with Safety and security advice.
Arrange for accommodation (Hotel, Apartment etc… and meals for visitors as most appropriate.
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Key relationships
Internal Communication
Area Support Service Coordinator: Regular communication on issues related to the procurement issues.
Fleet/Admin Officer: Regular communication on issues related to the administration issues
Programme Area Manager: High level of communication to report, seek approvals, sharing reports and views to strengthen the program areas and to ensure continues support for the procurement quality and compliance with Plan policies.
CO Procurement Specialist, Support services including other supports function: Regular communication for better coordination, integration and team work to achieve inclusive integrated organizational strategy, objectives and goals
External Communication
Suppliers, Service providers: high level of communication to ensure timely and quality delivery of services and materials.
Technical expertise, skills and knowledge
Essential
Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
Manage multiple and work with distant colleagues to form a virtual efficient Operations team;
Use Plan procedures to settle conflicts among colleagues;
Resolve problems that are not covered by established process.
Analyse possible causes of problems and suggest solutions to get them resolved.
Demonstrate understanding of Plan International admin and HR policy and procedures.
Desirable
Able to work with little supervision in humanitarian emergency and development context
Good interpersonal and team working skills
Data management and reporting skills
Computer and System knowledge, SAP, MS word and excel
At least 2 years’ experience in administration and HR functions in INGOs
Communication, facilitation, coordination and negotiation skills is required.
