Grant Accountant SHF (North Darfur) – Plan International

Job Description

Organization	Plan International
Job Title	Grant Accountant SHF
Requisition ID	53834
Location	North Darfur PA ( Tawila and Dar Al Salam)
Reports to	Area Finance Coordinator
Grade	D1
Closing Date	7 April 2026

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected. 

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. 

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries. 

We won’t stop until we are all equal.

Dimensions of the Role

The role of the SHF Project Accountant is critical for ensuring financial integrity, compliance, and efficient use of SHF/US funds. The incumbent will provide leadership in financial management of SHF/USG ensuring that will be implemented in Tawila, Dar Al Salam and Shangiltobayi. The Project Accountant will be expected to work in all the locations mentioned.

Key deliverables of the position:

1. Accountability:

•  Conduct compliance reviews of payment requests for SHF/USG grants.
•  Ensure payment request in line with contract or quotations and procedures manual
• Support month-end closure and bank reconciliation for SHF grants.
• Support the preparation of financial reports for grants (cash and expenditure report, commitment report, planned expenses report, cash balance, etc.) and reconciliation with plan.
•  Ensure daily recording of payment request received by plan.
• Ensure monthly reconciliation, control system are applied.
• Support development of a capacity plan and support activities of capacity strengthening suggested by plan
• Support the strengthening of capacities of the PRs in financial management and accounting.
• Supervise and train junior finance staff.
• Support Plan in implementing SHF audit recommendations.
• Performing any other task that could be requested by supervisor and Program Area Manager

2. Business planning processes:

• Provide oversight of financial and operational management of the SHF grant and ensure projects accountability requirements.
• To ensure all grants, contracts, procurement and commodity management in compliance with donor rules and regulations.
• Support SHF/USG and North Darfur Programme strategic planning, work planning, and budgeting processes under supervision of Country Finance Manager.
• Work closely with Project Managers and country finance team and fiscal agents on internal and external financial reviews and audits;
• Leads and facilitate the proposal budgeting in North Darfur Program Area.
• Work with Programme Area Manager to develop methodology for cost recovery allocation, ensures that cost recovery procedures are observed on a monthly basis.
• Reviews budget entries and disbursements in the grants Fund tracking sheets before approval of payment requests.
• Communicates instructions and milestones within SHF project for business planning, including long-term planning, budgeting, monthly forecasting and cash flow forecasting in accordance with the donors requirements and Plan International procedures.
• Monitors monthly cash forecast and cash flow for approved grants
• Conduct monthly meetings with project managers and accountants for financial performance review and audit follow-ups.
• Reviews of final grants budget proposal before submission to Country Office and Donor.
• Ensure financial due diligence of partners is completed as part of partner assessment processes.
• Participate in grants start up workshop in financial function.

3. Facilitates the capacity building of community-based organizations (CBOs) and Sudanese civil society organizations (CSOs).

• Coordinates the design regular updating of strategy for the capacity building of CBOs, local NGOs, and other collaborators on financial planning and financial management, processes including internal controls in collaboration with the people and Admin and HR, Program, Business development and risk advisor. 
• Facilities and supports the implementation of the capacity building strategy.

4. Accounting and treasury:

• Monitor actual grant expenditures against approved donor budget line items and obligated amount, and develop budget modifications as needed.
• Oversee all aspects of the documentation of project expenses, including financial reports from project partners.
• Ensure accurate recording and timely reporting of Indirect Cost Recovery and Matching Fund.
• Conduct quarterly field visit for review of partners’ financial reports, provide feedback on financial reports to partners and verify that project partners have appropriate internal controls in place.
• Monitors and reviews monthly bank reconciliation, community advances, and outstanding commitments

5. Financial reporting and analysis:

• Reviews Program Update and Disbursement Request (PUDR) and ensures accuracy of figures and compliance to Plan and donors policies and Plan International procedures.
• Review periodic financial reports for the grants/Sponsorship projects, including year-end reporting
• Review and finalize the grants financial reports and submit to donors in timely