سيُفتح موقع الجهة المُعلنة في تبويب جديد — التقديم يتم هناك مباشرة.
وصف الوظيفة
Job Description:
Organization
Médecins Sans Frontières Holland
Job Title
FIN/ HR ASSISTANT
Location
Port Sudan
Section/Unit
HR, Finance, Administration
No. of Posts
1
Grade Level
6
SALARY
1,450 USD
Closing Date
30 Sept 2026
Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources
Duties and Responsibilities:
Port Sudan Base:
Act as focal point for day-to-day HR and finance administration activities within the PZU, ensuring effective coordination between Port Sudan teams and the Khourtum team.
Consolidate and track monthly HR and finance reporting from PZU activities and ensure timely submission to Coordination.
Support emergency scale-up administrative and HR processes during operational surges, including rapid recruitment, contract management, and staff onboarding.
Ensure timely preparation and follow-up of monthly payroll, tax, social security, and other statutory obligations in accordance with Sudan labor legislation and MSF policies.
Maintain accurate HR files, recruitment records, staff attendance, leave balances, and personnel databases for all project staff to ensure compliance and audit readiness.
Support recruitment processes by preparing vacancy announcements, organizing interviews, compiling recruitment documentation, and ensuring transparent filing of recruitment records.
Prepare and follow up employment contracts, contract amendments, renewals, end-of-contract documentation, and staff briefing packages in line with MSF procedures.
Assist in monitoring staff movement, accommodation arrangements, and administrative support for national and international staff when required.
Ensure proper management of cash, advances, bank transactions, and treasury forecasting under the supervision of the Administration Manager, maintaining full compliance with MSF financial procedures.
Verify invoices, supplier payments, and supporting documentation to ensure completeness, accuracy, and compliance with procurement and finance policies.
Prepare accounting entries, scan and archive finance documents, and ensure timely filing of all accounting records for internal controls and audits.
Support monthly accountancy closures by ensuring all HR and financial documentation is complete, accurate, and submitted within established deadlines.
Monitor administrative and HR compliance in the project, promptly reporting risks, discrepancies, or procedural gaps to the Administration Manager.
Provide administrative support for staff trainings, meetings, workshops, and official correspondence, including preparation of attendance sheets, logistics follow-up, and filing of related documentation.
Maintain strict confidentiality regarding personnel, financial, and operational information, ensuring adherence to MSF principles, policies, and data protection standards.
Support the promotion of MSF values, safeguarding, diversity, equity, and inclusion initiatives within the project and contribute to creating a respectful working environment
Qualifications, Skills, and Experience Required:
Education
Desirable finance, business or administration related diploma.
Experience
Essential previous working experience of at least two years in relevant jobs. Desirable experience in MSF or other NGOs in developing countries.
Interested candidates are requested to send their CV & copy of educational and experience certificates directly to MSF- Holland- Port Sudan- Almatar Area- Squire 5, House# 36.
