Job Description

Job no	591762
Contract type	Fixed Term Appointment
Location	Sudan
Level	G-6
Categories	Administration
Advertised	02 Apr 2026 E. Africa Standard Time
Deadline	16 Apr 2026 E. Africa Standard Time

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, the right to results

[Include information about the country/specific programme. Ideally include a link to a video]

How can you make a difference? 

Key functions, accountabilities and related duties/tasks

1. Budget Monitoring (specialized)

• Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
• Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
• Prepares and maintains records, documents and control plans for the budget monitoring of project/programme implementation.
• Carries out transactions in VISION pertaining to grants for Incumbent`s section such as registering grant allotments and tracking expiring programme grants.

2. Administration section Planning & Project Management (specialized)

• Ensures the availability of timely, complete and accurate information and data for preparing section work plans and project management plans.
• Undertakes basic research and performs comparative analysis of administrative related data.
• Monitors project implementation against established milestones and make recommendations to improve performance.
• Help ensure timely compliance with agreed deadlines.
• Acts as focal point in the review of the completeness of data reports with key monitoring and evaluation information.

3. Protocol & Government Liaison

• • Ensure that all international staff and partners receive the necessary permits, visas, and approvals in a timely manner, in accordance with relevant regulations and procedures.
  • Arrange and support high‑level visits (e.g. airport facilitation, meeting schedules, escort/clearances), in compliance with applicable guidelines and standards.  
  • Build and sustain working relationships with relevant ministries and protocol entities to support operational needs and expedite clearances.
  • Facilitate official communication with government ministries, embassies, and international bodies, ensuring full adherence to applicable diplomatic protocol.

• 4. Protocol documentation Management
  • • Organize and maintain documentation issued by government authorities, UN agencies, UNICEF HQ, and the Country Office.
    • Maintain an up‑to‑date protocol requests processing tracking and records system.
    • Maintain up-to-date records of travel and residency documents for all international staff. Take appropriate action to ensure timely renewal and compliance with host country requirements.

5. Communications & Workflow

• Facilitates the communications and workflow of the organizational unit to enhance the efficiency and timeliness of operations and outputs.
• Manages incoming and outgoing correspondence, e-mails and telephone calls.
• Communicates routine and some non-routine information pertaining to the work of the team.
• Establishes and maintains the office filing and reference systems, both traditional and digital; and ensures the inter/intra-net websites are up to date and accurate.

6. Calendar/Meetings/Correspondence Management

• Maintains office calendar and arranges meetings.
• Take minutes of meetings, ensuring accuracy, attention to detail and coherence.

7. Events/Logistics

• Supports capacity development activities and conferences by making logistical arrangements, through engaging with facilitators, caterers and hosts.
• Arranges times through liaising with participants over availability.
• Liaises with budget focal points and section over costs and needs.
• Prepares background materials for participants and uploads clear materials to the intranet.
• Prepares and maintains agendas on meetings and events related to the work group commitments.

8.  Travel

• Travel and air ticketing management, air ticket invoice payment reconciliation and processing 
• Provides travel assistance to staff in line with organizational rules and policies, ensuring accurate travel arrangements and entitlements.
• Coordinates with designated travel focal points and uses the appropriate systems to secure optimal services and competitive pricing for all official travel.
• All administrative transactions and arrangements of contracts satisfy the requirements as stipulated and are in compliance with the applicable policies, procedures, rules and regulations.
• Ensures that all administrative transactions and arrangements of contracts are in compliance with the applicable policies, procedures, rules and regulations.
• Contributes to the reviews of contractu