Project Manager (Algadarif) – Plan International

Job Description

Organization	Plan International
Job Title	Project Manager
Section/Unit:	Program
Location	Algadarif, East Sudan
Duration:	1 year
Grade	D2
Closing Date	31 August 2026

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

DIMENSIONS OF THE ROLE

The position reports to the PAM: Child Protection, and will supervise two technical staff under the project, with performance review to be done in conjunction with area or department heads. The Project manager work closely with the AFC, Programme Leads for Education and SRHR, MERL team, and Director of Influencing.  Interaction occurs regularly and monthly.

Accountabilities

In accordance with the project management responsibilities, the incumbent will be accountable for ensuring the performance of all the activities, budget and calendar required to conduct the work associated to the planning, implementation, monitoring, and closure phases of the project. Thus, accountabilities are as follows:

Scope and Schedule Management

Project Planning

• Ensure a comprehensive project plan is developed that covers the detailed direct project outputs and the indirect work
• • Launch activities plan – interim staffing, systems, security, transportation
  • HR & training plan – recruiting, hiring, onboarding, coaching, skill-building
  • Communications plan – reporting, stakeholder meetings, project publicity
  • Monitoring, Evaluation & Research plan – Base-line surveys, issue surveys/research, site visits, etc.
  • Risk management plan
  • Procurement plan
  • Detailed project scope plan, schedule, and expenditure forecast
  • Close-out activities

• Complete all the project set-up processes to recruit and hire staff, for initial activities, and spend on procurements regarding key purchases
• Update the project and MERL global system with project detailed plans, and ensure all modifications are done timely
• Complete all authorisation including by Government, partner NGO related agreements or memoranda of understanding
• Ensure a reiterative regular process of planning is maintained throughout the life of the project
• Develop project schedule recovery measures in case of delays to ensure outputs are delivered to donor expectations

Project Governance & Accountability

• Establish and manage project governance structures to make decisions (country project committee) and share project information with stakeholders (local coordination forum)
• Ensure voices and perspectives of girls, boys, youths, marginalised groups are heard throughout implementation of the project
• Ensure project participants and beneficiaries have access and utilise the child-friendly feedback and reporting mechanism

Project Implementation

• Formally launch the project to introduce it to stakeholders, and ensure consistent understanding
• Support the project team in activity execution in a timely fashion and in consideration of emergency contexts including prevention of COVID-19 for project participants
• Follow-up on timely & effective budget utilisation, including full cost recovery in accordance with Plan policies and guidance, and donor regulations
• Conduct & document monthly detailed transaction reviews and budget versus actual analysis, and modify forecast expenditure according to organisational deadlines
• Ensure project issues/ problems are recorded and resolved timely
• Implement risk mitigation measures and ensure the project risk register is maintained throughout implementation
• Maintain timely and accurate communication to meet donor compliance needs, and keep the project team informed
• Lead the timely production and submission of project reports per contractual grant and Plan International management reporting schedules, including for aggregated reporting to the thematic programmes
• Facilitate adequate preparation for and participate in project audits
• Introduce team collaboration spaces and keep updated the project information
• Ensure close follow-up on procurement, logistics, and asset management required to support project progress

Monitoring, Evaluation, Research & Learning

• Ensure there is continuous review and regular site visits to monitor project progress and determine if planned activities are actually delivered as expected, including taking corrective action when needed, and keeping a close eye on project assumptions
• Ensure schedule and contract monitoring to keep outputs on track
• Ensure evaluations are done as scheduled to measure project effectiveness, achievement of outcomes and elicit lessons for future improvements
• Regularly review how systemically the project team is measuring progress, and ensuring quality beneficiary, output and outcome indicator tracking
• Allocate and monitor utilisation of time and funds allocated for all M&E tasks
• Identify responsibilities, involve stakeholders and project beneficiaries in participatory processes to gather verify & process data
• Ensure a full data cycle where data is consistently and regularly collected, reviewed, summarised, analysed and feedback to relevant stakeholders
• Manage project data in accordance with organisational procedures, ensuring data integrity and proper storage

Project Closure & Transition

• Ensure the project sustainability strategy is fully implemented and concluded with the end of the project
• Ensure p