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| Organization | United Nations Volunteers |
| Description of the assignment title | Programme Administrative Associate |
| Host entity | UNFPA |
| Assignment country | Sudan |
| Duty stations | Port Sudan |
| Type | National |
| Number of assignments | 1 |
| Advertisement end date | 05/05/2026 |
Mission and objectives
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled.
UNFPA supports:
The Programme Administrative Associate supports the effective implementation of UNFPA programme activities in the Country Office (CO). He/she performs a range of standard administrative, financial, and procurement tasks to ensure smooth programme operations.
He/she possesses a strong knowledge of UNFPA administrative and operational rules, guidelines, and procedures, and demonstrates a client-oriented, results-focused approach in applying them. He/she provides advisory support to programme and project staff to ensure efficient administrative processes that enhance programme and project delivery.
Additional Information:
National UN Specialist Volunteers in Sudan are entitled to:
● Provide day-to-day administrative and logistical support to programme teams, including travel arrangements, event coordination, and procurement requests.
● Assist in tracking programme implementation activities, ensuring timely follow-up on deliverables, reports, and field missions.
● Support the preparation of requisitions, follow-up on payments, maintain financial records, and assist with HR-related actions (e.g. contract extensions, onboarding support).
● Maintain organized files for programme activities, partner agreements, and project documents, ensuring accessibility and compliance with audit requirements. ● Liaise with implementing partners for administrative needs, including agreement processing, reporting timelines, and logistical support.
● Assist in collecting and consolidating data for programme reports, monitoring tools, and donor submissions.
● Support asset tracking and supply follow-up in coordination with Supply Chain and Logistics teams.
● Act as a point of contact between programme staff and Operations (Finance, HR, Procurement), facilitating smooth coordination and problem-solving.
● Examining and processing payroll entitlements and submit to UNDP on a timely basis, including ensuring that overtime calculations are submitted and approved.
● Supporting the different units with the hiring and onboarding of consultants according to the UNFPA rules and procedures and ensuring the consultant policies are observed.
● Reviewing and monitoring charges for common services and cost recovery, taking into
● account maximum cost efficiency; representing UNFPA’s interests in financial negotiations and agreements
● Develop and maintain tools and mechanisms for efficient monitoring of programme and project budgets.
● Follow up with UNDP on payment processing, forecast submissions, and clearance of outstanding debit notes.
● Facilitate payroll-related tasks, including overtime and danger pay calculations for national and international staff.
● Monitoring the petty cash account and do petty cash surprise cash count for the custodians and monitoring the fuel account and ensure reconcile balance.
● Conduct spot checks and field monitoring visits to implementing partners, assessing financial records and compliance.
● Assist in preparing training materials and participate in capacity-building sessions for implementing partners.
● Conduct audit preparation for the implementing partners and ensure effective internal control systems are in place and followed.
● Provide support during audits, including compiling required documents and responding to audit queries.
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Applications go through the original source website.
United Nations Volunteersport sudan
