Logistics Assistant, SC L5 (Khartoum) – WFP

Job Description

Organization	The World Food Programme
Job Title	Logistics Assistant, SC L5
Location	Khartoum
Job ID	JR122026
Closing Date	22 April 2026-23:59

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Background:

Under the direct supervision of the Logistics Assistant / the Logistics Officer / Head of Logistics Operations, the Logistics Assistant (SC 5) supports end-to-end movement clearances for humanitarian cargo within Sudan. The incumbent liaises with relevant national and state authorities to obtain timely approvals for the movement of trucks carrying food and non-food items across states, ensuring compliance with applicable procedures, safety advisories, and access protocols.

Key Accountabilities (not all-inclusive): Under the direct supervision of the Logistics

Officer / Head of Logistics Operations will be responsible for the following duties:

Clearances & Approvals

1.Prepare, submit, and follow up on movement clearance requests for trucks transiting from state to state within Sudan, ensuring all required documentation (waybills, cargo lists, memos, IDs, letters) is complete and accurate.

2.Liaise proactively with state authorities, SAF focal points (for route recommendations), HAC/line ministries, and other relevant actors to secure timely approvals and resolve bottlenecks.

3.Verify route feasibility and safety against current advisories; propose rerouting options when needed and obtain revised approvals accordingly.

4.Ensure all special conditions (e.g., curfew windows, convoy assembly points, checkpoints, axle-load limits, bridge constraints) are embedded into movement plans and communicated to drivers/transporters.

5. Maintain close coordination with Programme, Supply Chain/Transport, Security, Access, Field Offices and cooperating partners to align dispatch plans with clearance timelines.
6. Keep a daily clearance tracker (by fleet, corridor, origin/destination, date submitted, date cleared, validity period, status).

7. Record and file all correspondence and official approvals in both soft and hard copies for audit readiness.

8. Prepare briefs, sitreps, and weekly/monthly summaries on clearance status, delays,and constrains

9.Attend relevant logistics/access coordination forums as delegated and share updates on corridors, constraints, and mitigation measures.

10. Compliance, Risk & Quality -Ensure that all approvals comply with internal SOPs and external requirements from authorities.

11. Escalate access constraints (e.g., denials, extended delays, new checkpoints) to the supervisor with suggested mitigation

12. Support incident reporting related to movement (e.g., holds at checkpoints, detention, cargo damage), in coordination with Security and Programme.

13. Contribute to continuous improvement of clearance SOPs, checklists, and templates.

14. . Operational Support -Coordinate with transporters/drivers to align dispatch readiness with approval validity periods and convoy timing.

15. Support data reconciliation between approvals, waybills, and delivery confirmations (PODs/GRNs) to ensure data integrity.

16. Provide ad‑hoc translation (Arabic–English) of approvals and official communications when required.

17.Perform any other related duties as assigned.

Qualifications & Experience

Education: Secondary education required; Bachelor’s degree in Logistics/Supply Chain, Business Administration, Public Administr