Finance and Grant Coordinator (Kassala) – Plan International

Job Description

Organization	Plan International
Job Title	Finance and Grant Coordinator
Section/Unit:	Finance & Grant
Location	Kassala
Duration:	1 year
Grade	D1
Closing Date	31 May 2026

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

ENSIONS OF THE ROLE
▪ Grant Financial Management.
▪ Provide support to Program Areas on Financial Grants Management.
▪ Support the Business Development Department in financial grants management.
▪ Manage grants accountant team efficiently.
▪ Assume full responsibility for technical support and financial oversight of Plan Sudan’s grants
portfolio.
ACCOUNTABILITIES (SPECIFIC RESPONSIBILITIES AND FUNCTIONS):
A. Financial Grants Management (40%)
▪ Lead the overall financial management of project, ensuring compliance with organizational
and donor requirements
▪ Prepare and monitor project budgets, forecasts, and budget revisions
plan-international.org Role Profile 1
▪ Ensure accurate and timely recording of financial transactions 
▪ Oversee cash flow management, bank reconciliations, and financial controls 
▪ Review and approve expenditures in line with budget and authorization levels 
▪ Support audits (internal and external) and ensure timely resolution of findings 
B. Compliance (15%)
▪ Ensure compliance with Plan International standards, policies, and governmental regulations.
▪ Monitor budget spending and donor report submissions.
▪ Build partner capacities in financial management.
▪ Conduct periodic reviews of partner financial reports as part of pre-audit preparations.
▪ Coordinate donor audits, including management letter reviews and audit reports.
▪ Coordinate grant lifecycle management from proposal development to close-out 
▪ Ensure compliance with donor rules and regulations (e.g., UN agencies, institutional donors) 
▪ Track grant spending against budgets and provide regular updates to program teams 
▪ Review donor financial reports and ensure accuracy and timeliness 
▪ Support proposal budget development and cost allocation methodologies 
▪ Maintain grant files and documentation for audit and compliance purposes 
C. Internal Controls & Risk Management (15%)
▪ Ensure adherence to financial policies, procedures, and internal control systems 
▪ Identify financial risks and propose mitigation measures 
▪ Monitor compliance with anti-fraud, anti-corruption, and risk management frameworks 
▪ Support the development and updating of financial SOPs 
D. Capacity Building & Coordination (15%)
▪ Train and support program and finance staff on financial procedures and donor compliance 
▪ Strengthen the capacity of local partners in financial management and reporting 
▪ Act as a key liaison between finance, programs, and grants teams 
▪ Support coordination with donors, auditors, and external stakeholders as required 
E. Safeguarding, PSEA & Accountability (15%)
▪ Ensure financial practices align with safeguarding and accountability principles 
▪ Support compliance with PSEA (Prevention of Sexual Exploitation and Abuse) policies 
▪ Promote transparency and accountability in resource management 
.
F. Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and 
Inclusions (GEI) are fully embedded in accordance with the principles and requirements of the policy 
including relevant Implementation Standards and Guidelines as applicable to their area of 
responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and 
understand their responsibilities under these policies and Plan International’s Code of Conduct 
(CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
KEY RELATIONSHIPS
Internal Communication
▪ Country Finance Manager
▪ Program area Managers
▪ Project Managers at ESPA and NKPA
▪ Area Finance Coordinators
▪ Business Development Team
▪ Support Services Teams at ESPA an NKPA
▪ Programme Team
▪ National Office – UK
External Communication:
▪ Auditors
▪ Partners (sub-grantees)
▪ Donor financial managers
plan-international.org Role Profile 2
▪ Project Coordination Unit at Care International – Sudan 
▪ Care International – Netherlands – Finance team 
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Education
▪ Bachelor’s degree in Finance or Accounting (required).
▪ Postgraduate degree (highly recommended).
Knowledge & Experience:
▪ Experience in financial management of donor-funded programs and compliance.
▪ In-depth understanding of donor policies (GFFO, BMZ, EU, USAID, BPRM, etc.).
▪ Expertise in financial systems and online project management platforms.
▪ Minimum 3–5 years of relevant experience in finance and grant management in 
humanitarian or development settings 
▪ Experience with major donors (e.g., UN, EU, SIDA, USAID) is highly desirable 
▪ Strong knowledge of financial systems, budgeting, and reporting tools 
Skills:
▪ Analytical thinking.
▪ Advanced Excel skills and proficiency in relevant software.
▪ Strong communication, team-building, and motivational skills.
▪ Negotiating and influencing abilities.
▪ Working knowledge of English (intermediate or above).
▪
Experience
▪ Minimum 1–2 years of experience in data entry or information management.
▪ Experience working with CPIMS/CPIMS+ or similar database systems is highly desirable.
▪ Experience in child protection or humanitarian programming is an asset.
Skills & Competencies:
Technical Competencies
▪ Strong financial analysis and budgeting skills 
▪ Excellent knowledge of donor compliance requirements 
▪ Experience in grant management and reporting 
Behavioural Competencies
▪ Strong organizational and time management skills 
▪ High attention to detail and accuracy 
▪ Strong communication and coordination skills 
▪ Ability to work under pressure and meet deadlines 
Cross-Cutting Competencies
▪ Commitment to safeguarding, PSEA, and accoun