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| Organization | The World Food Programme |
| Job Title | Business Support Assistant, SC L4 |
| Location | Khartoum |
| Job ID | JR122028 |
| Closing Date | 22 April 2026-23:59 |
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
Purpose of Assignment To ensure efficient, compliant, and safe movement of humanitarian cargo by:
To support the Logistics Unit by ensuring timely preparation, submission, tracking, and documentation of all movement clearance requests required for trucks moving from state to state within Sudan.
The role ensures that all required clearances are obtained and properly recorded, routing information is updated, and communication with authorities and internal staff is maintained
Under the direct supervision of the Logistics Assistant / Logistics Officer, the Business Support Assistant (SC‑4) provides essential administrative and operational support to ensure smooth and timely clearance approvals for the movement of trucks transporting humanitarian cargo across states in Sudan.
The position supports documentation, coordination, filing, and follow-up with relevant authorities to facilitate uninterrupted humanitarian access.
Purpose of Assignment To ensure efficient, compliant, and safe movement of humanitarian cargo by:
To support the Logistics Unit by ensuring timely preparation, submission, tracking, and documentation of all movement clearance requests required for trucks moving from state to state within Sudan.
The role ensures that all required clearances are obtained and properly recorded, routing information is updated, and communication with authorities and internal staff is maintained.
A. Movement Clearance Support
Prepare and submit movement clearance requests for trucks transporting humanitarian cargo within Sudan. Ensure all required documents (cargo lists, waybills, letters, memos) are complete and correctly formatted prior to submission. Follow up daily with relevant authorities (state administration, HAC/line ministries, SAF focal points) to obtain timely clearance approvals. Update drivers, transporters, and internal teams on the status of clearances, approval validity periods, and any special conditions. Assist in checking and recording route recommendations provided by SAF or other security bodies. Support the Logistics Assistant/Officer in obtaining rerouting approvals when the original routes become unsafe or inaccessible.
B. Documentation, Filing & Data Management
Maintain an organized filing system (hard and soft copies) of all movement approvals, letters, and official correspondence. Update the movement clearance tracker daily (submission dates, approval dates, destinations, validity periods, remarks). Ensure all movement-related documentation is audit‑ready and compliant with organizational procedures. Assist in preparing weekly and monthly reports summarizing clearance performance, delays, and constraints.
C. Coordination & Communication
Liaise with Programme, Transport, Access, Security, and Field Offices to align dispatch timing with clearance availability. Communicate any delays, denials, or issues to the Logistics Assistant/Officer immediately for escalation. Provide translation of documents (Arabic ↔ English) where needed.
D. General Business Support
Provide administrative and clerical support to the Logistics Unit (photocopying, scanning, archiving, drafting le
Applications go through the original source website.
