Administrative Associate (Assets) (Khartoum) – UNICEF

Job Description

Job no	591758
Contract type	Fixed Term Appointment
Location	Sudan
Level	G-6
Categories	Administration
Advertised	02 Apr 2026 E. Africa Standard Time
Deadline	16 Apr 2026 E. Africa Standard Time

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, the right to support

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

How can you make a difference? 

If you would like to know more about this position, please review the complete Job Description here: [attach JD/TOR here]

To qualify as an advocate for every child you will have…

Key functions, accountabilities and related duties/tasks

1. Budget Monitoring (specialized)

• Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
• Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
• Prepares and maintains records, documents and control plans for the budget monitoring of project/programme implementation.
• Carries out transactions in VISION pertaining to grants for Incumbent`s section such as registering grant allotments and tracking expiring programme grants.

2. Administration section Planning & Project Management (specialized)

• Ensures the availability of timely, complete and accurate information and data for preparing section work plans and project management plans.
• Undertakes basic research and performs comparative analysis of administrative related data.
• Monitors project implementation against established milestones and make recommendations to improve performance.
• Help ensure timely compliance with agreed deadlines.
• Acts as focal point in the review of the completeness of data reports with key monitoring and evaluation information

3. Asset Management

• Ensure timely and accurate updating of all newly procured assets in the master database and VISION system.
• Tag assets with inventory numbers based on their assigned categories and ensure proper labeling and tracking.
• Conduct quarterly updates on asset movements for door-posting and physical verification exercises.
• Re-tagging assets that have lost their inventory numbers due to relocation or handling.
• Report any changes in asset status, including impairments, to support decisions related to asset disposal through the Property Survey Board (PSB).
• Oversee the receipt of goods into the warehouse and administrative stores, coordinating with relevant staff and the storekeeper to ensure proper documentation and handling

4. Execution of Property Survey Board (PSB) Decisions

• serve as the alternate secretary of the Property Survey Board (PSB) Committee, coordinating and scheduling meetings as required by the office.
• Organize and classify obsolete, used, or damaged administrative assets for sale or donation in accordance with PSB decisions.
• Identify and separate items designated for donation and ensure proper documentation is in place.
• Prepare donation certificates and handover forms for implementing partners as per established protocols.
• Conduct full bidding processes for the sale of assets, ensuring transparency and compliance with PSB directives.
• Prepare and manage all handover documentation for bid winners, ensuring accuracy and completeness.
• Scan and upload all required documents (e.g., notification of award, payment receipts, handover forms, and F-28 forms) to facilitate asset deactivation.
• Liaise with the Global Shared Services Centre (GSSC) to follow up on the deactivation status of sold or donated assets in the VISION system.

5. Annual Asset Verification

• Lead the office-wide annual asset verification exercise, ensuring full compliance with organizational policies and procedures.
• Maintain accurate records of all verified assets and reconcil