Ensure Accurate, Compliant and Efficient Accounts Payable Operations
Volkswagen Group Middle East is seeking a diligent and detail-oriented Accounts Payable Officer to manage vendor accounts, invoice processing, payment cycles, employee expense claims and related tax-compliance activities. This role is responsible for maintaining accurate financial records, ensuring timely and controlled payments, and supporting efficient accounts payable processes across the organization.
The successful candidate will combine strong accounting knowledge with a compliance-focused mindset, working closely with Procurement, employees, vendors, banking partners, Group companies and internal stakeholders to ensure that transactions are complete, accurate, properly authorized and processed on time.
Key Responsibilities
Accounts Payable & Vendor Management
- Review and approve shopping carts raised in KSRM, ensuring correct accounting treatment and compliance with established requirements.
- Oversee the Central Goods Receipt process so that vendor invoices are received, validated, scanned and uploaded accurately and on time.
- Monitor invoice confirmations and follow up with requestors to ensure approvals are completed within agreed deadlines.
- Manage interfaces between KSRM, ISAC II, SAP S/4HANA and banking platforms to support complete and timely recognition of expenses, vendor invoices, payments and postings.
- Maintain accurate vendor accounts in coordination with Procurement and resolve discrepancies promptly.
- Reconcile key vendor accounts quarterly and complete monthly reconciliations with Audi AG, Volkswagen AG and Škoda headquarters.
- Prepare quarterly accounts payable reports and provide clear status updates on outstanding items, risks and required actions.
- Serve as a key user for KSRM and provide expert guidance to employees on accounts payable processes and requirements.
Payment Processing & Financial Transactions
- Prepare and facilitate vendor payments by bank transfer or cheque in line with regular, mid-month and approved urgent payment cycles.
- Administer payment batches and coordinate approval with authorized signatories.
- Monitor payments to Group companies and provide accurate payment-application details to the relevant headquarters teams.
- Ensure goods receipts are created in SAP S/4HANA for Volkswagen Group Middle East invoices.
- Record other operating expenses accurately, including travel, courier, free-zone, insurance, mobility and HR-related costs.
- Process approved dealer invoices through credit memos and facilitate the recharging of logistics and marketing expenses through invoices and debit memos.
Tax Accounting & Compliance
- Review vendor transactions and tax invoices for compliance with applicable GCC VAT requirements, including UAE and Qatar regulations.
- Ensure vendor transactions are recorded accurately and with the appropriate tax treatment in the relevant financial systems.
- Gather, organize, and reconcile input VAT information required for periodic VAT-return preparation and filing.
- Maintain a centralized and accessible filing system for vendor tax invoices to support tax reviews and audits.
- Contribute proactively to the development and maintenance of effective tax-governance and compliance processes.
Employee Expense Claims
- Provide Finance approval for employee expense claims and ensure submissions comply with applicable policies and guidelines.
- Prepare monthly employee claim payout and deduction reports for Human Resources.
- Ensure employee expense transactions are captured accurately and on time in the financial system.
- Administer employee accounts and profiles in SAP Concur and relevant finance systems, including new-starter profile creation.
- Support employees with system-access and claim-processing issues and liaise with the expense-management system provider when required.
- Follow up on delayed approvals and ensure expense-claim processes remain aligned with Group standards.
Governance, Audit & Process Excellence
- Maintain up-to-date policies, procedures, and guidelines for the accounts payable function.
- Identify and implement process improvements that strengthen efficiency, data quality, control and service delivery.
- Provide documentation and operational support during internal and external audits and assist with timely resolution of findings.
- Perform other accounting activities as required and provide cover for Central Goods Receipt, cash-management activities and dealer-claims processing.
- Promote accuracy, accountability, process discipline and compliance across all assigned activities.
What We're Looking For
- Bachelor’s degree in Finance, Accounting, Business Administration, or a related discipline.
- Professional accounting qualification such as CPA, CA, ACCA, or CMA is advantageous.
- 5 years of progressive Finance and Accounting experience, with a strong focus on accounts payable.
- Practical experience with SAP or a comparable ERP platform; familiarity with SAP S/4HANA, SAP ECC, Oracle, or similar systems is beneficial.
- Solid understanding of three-way invoice matching, vendor reconciliations, payment processing and financial controls.
- Knowledge of International Financial Reporting Standards and exposure to UAE and Qatar tax regimes are preferred.
- Proficiency in Microsoft Office, particularly Excel and confidence working with financial data and reporting.
- Strong written and spoken English, with the ability to communicate clearly with employees, vendors and stakeholders.
- Excellent analytical, problem-solving, time-management and organizational skills.
- High levels of accuracy, integrity, reliability and attention to detail.
- A collaborative, adaptable and service-oriented approach, with the confidence to identify issues and recommend practical solutions.
- Ability to manage competing priorities and meet deadlines in a fast-paced, dynamic environment.
Why Join Volkswagen Group Middle East?
At Volkswagen Group Middle East, you will play an important role in safeguarding financial accuracy, maintaining trusted vendor relationships and enabling efficient business operations. You will work across functions and systems, contribute to strong governance and continuous improvement and build valuable regional experience within one of the world’s leading automotive groups.
